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My 55 Year Journey of Coin Collecting part 15 of 20 posted by danny0603

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  • Member: Seasoned Veteran

Trying to Master the "My Collection" Database


For the past few months I have been trying to master the "My Collection" database. I spend several hours each week entering both my graded and raw coins. I like being to have the reports that I can produce.


I have run across several snafus along the way and have had to improvise.


1. Under "Item Description", I have not figured out what the Catalog Number field is all about.


2. Since I collect coins with low mintages, I wish there was a field for total mintage. For now, I have been entering this info under owner comments, along with the coin serial number if the COA is serialized. ie. 048/999


3. Most of my coins are initially entered as "Raw" until they are sent in for grading. Many of these are not listed in the NGC database and so I have to enter them manually. I cannot understand why when entering manually and it asks for country that the country I want to enter ie. Palau, Andorra and others are not available on the list to select.


4. I have been adding the photos, but don't know if I am supposed to add a photo of my actual coin or whether I can just use stock photos.


5. Under Owner's Comments, I usually put the coin specifications such as size, composition, mintage, etc.


Under the Purchase/Sale tab Purchase Notes I usually note whether I have the original mint packaging.


Of course, the graded coins are easy to enter.


Open for suggestions.


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I'm enjoying reading your journals.


I think you can use the fields provided in My Collection any way you want to. after all it is "Your" Collection,


Let me give you my two cents worth on a few of the question you had,


I think catalog number might be there to accommodate some sort of "additional records" you might keep of your collection. For example, the first coin you purchased might be #1 in another list, the sixty-sixth coin you purchased might be #66, etc.


If I bothered posting photos I would want them to be photos of my coins, not stock photos. (Except maybe if I included coins I "want".)


There is a field for composition on the Item Description page.


Hope this helps a little.


The most important thing to remember is that you are describing "Your" Collection. Those fields can contain any information that makes sense to you.

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